EdgeburyPrimary School

Edgebury ROCCs

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Attendance & Punctuality


Remember: ‘Every day counts!’

Please make sure that your child is at school on time and here every day, unless they are ill. If your child is absent from school please let the school office know.

For safety reasons please remember to let the school office know by 2:30 pm if a different adult is collecting your child. It is essential that the office have this information. We are unable to let children leave school with a different/unrecognised adult if we have not been informed about this in advance. At Edgebury Primary School, we have high expectations of attendance from all children. We strive for every child to be in school every day. Regular attendance is essential to ensure children reach their potential both academically and socially.

The Department for Education has strict guidelines for absences to which schools must abide:

“Regular attendance is crucial to raising and maintaining high attainment. If pupils do not come to school, they cannot learn what is taught in a lesson, practise what has been taught, or improve on their performance. There is a clear correlation. Pupils who attend regularly achieve more highly.” (OFSTED Framework section 4.3)


Authorised and Unauthorised Absence

  • It is the parent/carer’s responsibility to inform the school by calling or emailing as soon as possible on the first day of a child’s illness, followed by a letter explaining the reason for absence on the child’s return. If an explanation is not received, the absence will be recorded as unauthorised and will remain on a pupil’s attendance record permanently. This continues throughout their time in primary, secondary and further education.
  • If your child is absent and you have not contacted the school you will receive a call from a member of staff and be asked to give a reason. This is referred to as First Day calling and is a safeguarding duty of the school.
  • All absences due to illness, over two days in length may be required to be supported by medical evidence e.g. An appointment card/letter, copy of a prescription etc. (This can be shown/copied at the school office.)
  •  For planned medical absences to be authorised a copy of the planned appointment letter must be given to school in advance for the appointment.
  • The DfE attendance advice published in November 2013 states:

Headteachers should only authorise absence in exceptional circumstances. If a Headteacher grants a leave request, it will be for the Headteacher to determine the length of time that the child can be away from the school.

To this end, there will be no authorised leave given to children for holidays or travel during term time, except in exceptional circumstances. Such leave will be marked as unauthorised and the matter can be referred to the EWO who has the authority to issue a Fixed Penalty Notice.

  • Absences are held on children’s records, reported at the end of the year to parents and the accumulated totals collated by the DfE.
  • When a child is absent due to vomiting and/or diarrhoea, please ensure that he/she is symptom free for at least 48 hours before returning to school.



Children need to be in school before the doors close in order to receive a present mark in the register. If children arrive after the doors close, they must go to the office and sign in the late book and will receive an unauthorised late mark. Persistent lateness is disruptive to the class, can be distressing for the child and can affect learning as much as absence. The Education Welfare Officer may also identify and investigate persistent lateness. 


For children who fail to achieve expected levels of attendance, parents will be informed either by phone or in person, with a view to providing support and advice to improve their attendance.


Attendance during one school year

Means this many days absence in one academic year

Which is approximately this many weeks absent

Which means approximately this many hour of learning lost


9 Days

2 Weeks

50 Hours


19 Days

4 Weeks

100 Hours


29 Days

6 Weeks

150 Hours


Every absence or late arrival at school means crucial learning time is lost